We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our Managing Director, assisting in daily office needs, and managing our company’s general administrative activities.

Candidate profile:

• The Assistant must be an extremely well-organized and disciplined multi-tasker with good written and verbal communication skills as well as a high level of attention to detail.
• The ideal candidate will be optimistic, friendly, helpful, and proactive.
• They will take initiative to research issues, learn new things, and solve problems on their own; they will be ethical, trustworthy, and reliable. They will be good with numbers, summarizing information, and analyzing situations in order to act appropriately.
• Hours are Monday – Friday from 10:00 am – 6:00 pm

Employment: Full Time

•  Act as the point of contact between the manager and internal/external clients
•  Screen and direct phone calls/Emails and distribute correspondence
•  Handle requests and queries appropriately
•  Produce reports, presentations, and briefs
•  Devise and maintain an office filing system
•  Monitoring Real Estate Inventory
•  Create and maintain spreadsheets in Excel and report to the Managing Director
•  Compose, edit and draft letters, addendum, and property-related contracts.
•  Answering Inquiries, assisting clients
•  Compile, organize and accurately finalize documents for office records.
•  Update and maintain office policies and procedures
•  Manages social media marketing (Facebook, Instagram, Linked In, etc.)

Requirements

• The candidate is expected to have the following competencies:
•  Expert with all MS Office suite applications
•  Excellent marketing research skills
•  Capable of managing multiple tasks
•  Good English communication skills, smart and presentable
•  Provides general office and operational support
•  Eager to learn
•  Well informed of all related online property advertisement
•  Knowledgeable of all real estate related forms
•  Office administration
•  Corporate communications
•  Working within strict deadlines
•  Organizational skills